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Empire Blended

Accounting/Human Resource Coordinator

Bayville, New Jersey•Full-time
$30 - $32.50 hourly
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About the Job
Company:
Empire Blended Products has been manufacturing specialty cement products since 1946. Our state-of-the-art, computerized manufacturing plant in Bayville, NJ produces a wide line of high-quality products used throughout the industry. Empire Blended has been growing rapidly and is expanding to include new lines, customers, and territories. We are seeking a sharp, ambitious professional to support the expansion and we welcome you to explore an employment opportunity with us.

Job Description:
The Accounting/Human Resource Coordinator will report to the Operations Manager and is responsible for managing multiple accounting processes. We are a rapidly growing business, and this position is an evolving role that may include additional responsibilities and tasks as we continue to grow. Work hours are 7:00am-3:30pm, Monday-Friday. 

Responsibilities include:
  • Recording Financial Transactions: Accurately record all income, expenses, and financial activities using accounting software. (Quickbooks).
  • Maintaining General Ledger: Ensure the accuracy of the general ledger by reconciling accounts and correcting discrepancies.
  • Preparing Financial Statements: Generate monthly, quarterly, and annual financial reports.
  • Payroll Processing: Manage payroll operations, including all liability payments.
  • Accounts Payable and Receivable: Oversee and manage the daily operations to ensure payments and collections are timely. 
  • Bank Reconciliation: Reconcile bank statements with internal records to identify and resolve discrepancies.
  • Budget Monitoring: Assist in tracking budgets, identifying variances, and recommending adjustments.
  • Compliance and Audits: Ensure compliance with financial regulations and assist with internal or external audits.
  • Expense Management: Monitor expenses and recommend cost-saving measures.
  • Human Resource: overseeing various aspects of the employment process, including recruitment, onboarding, and training of new staff members.
  • Tax Preparation: Collaborate with accountant to prepare and file tax returns accurately and on time.
  • Prepare and maintain weekly/monthly spreadsheets that are used to analyze trends in the company. 
  • Coordinate and assist in the preparations of budgets. 
  • Employee Benefits Administration: Merge employee benefits plans, such as health insurance, retirement plans and paid time off. 
  • Performance Management: Merge company attendance policies and safety policies.
  • Policy Development and Compliance: Create and update employee handbooks, ensuring adherence to labor laws and regulations. 
  • Administrative responsibilities, which include but are not limited to filing, reporting, copying, organization, reconciliation, research, and more.

Requirements:
  • High school diploma or equivalent; associate degree in accounting or finance preferred.
  • Proficiency in QuickBooks accounting software.
  • Strong understanding of bookkeeping principles and practices.
  • Exceptional attention to detail and organizational skills.
  • Ability to analyze financial data and identify discrepancies.
  • Strong communication and interpersonal skills for vendor and client interactions.
  • Proficiency in Microsoft Excel.
  • Multi-tasking skills for managing multiple accounts and projects simultaneously.
  • Excellent ability to work autonomously and takes responsibility in workflow.
  • Skilled in professional phone and email communication.
  • Demonstrates ability to multi-task and work in a team environment.
  • Works easily and efficiently under pressure and tight deadlines.

Success Criteria:
  • Overseeing and coordinating the processes and teams responsible for creating error-free financial reports within deadlines.
  • Exhibit proactive communication to address potential financial discrepancies promptly.
  • Demonstrate reliability by adhering to deadlines and responding to inquiries in a timely manner.
  • Build strong relationships with clients, vendors, and team members by providing professional and courteous service.
  • Ability to work with and collaborate with fellow team members across all departments of the company.

Benefits:
  • Excellent healthcare coverage after 3 months’ employment
  • 401k Matching plan after 1 year of employment
  • Paid holidays
  • Paid sick leave after 4 months and PTO after 1 year. 

Compensation: 
  • Based on experience and qualifications.

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